What Data Do You Collect?
Below is a list of the data we collect. We use this data to develop our software based, to communicate with our customers and execute system functions of the inspection software.
Your Personal Data We Hold
|Nickname||To know who you are|
|First name||To know who you are|
|Last name||To know who you are|
|Email address||To contact you|
|Address||So we know where our users are located|
|Phone number||To contact you|
|Mobile number||To contact you|
|Profile picture||To see who we are speaking to|
|Company name||To add|
|Company phone number||To know who you are|
|Company mobile number||To contact you|
|Company address fields||So we know where our users are located|
|Cardholder’s first name||To take payments|
|Cardholder’s last name||To take payments|
|Cardholder’s address||To take payments|
|Last four digits of credit card||To take payments|
|Card provider, e.g. Visa||To take payments|
|Cardholder’s card details||To take payments|
|MAC address for iPad||So we can link the cloud to the Device|
What Data Do We Hold On Your Behalf?
Under the general data protection regulations (GDPR) you are a data controller of personal data for tenants, landlords and agents, it is important that you understand your duties in relation to this. More info can be found at the Information Commissioners Office. Below is a list of data held in the Inspecty system on your behalf.
|Data Held On Your Behalf|
|Client’s first name|
|Client’s last name|
|Client’s email address|
|Client’s address fields|
|Client’s phone number|
|Client’s mobile number|
|Report recipient’s first name|
|Report recipient’s last name|
|Report recipient’s email address|
|Tenant’s first name|
|Tenant’s last name|
|Tenant’s email address|
|Tenant’s telephone number|
|Tenant’s mobile number|
|Image showing tenant’s signature|
|Landlord’s first name|
|Landlord’s last name|
|Landlord’s email address|
|Landlord’s telephone number|
|Landlord’s mobile number|
|Image showing Landlord’s signature|
As the data controller if you delete this above information from the Inspecty system it is no longer accessible. All deleted data is hard deleted from the Inspecty software within 24 hours. Deleted data associated with completed PDF report and inspection appointment will be unchanged as they are legal documents that need to be preserved. We never use this data in anyway unless driven and instructed by you, for example; using the Inspecty software you are able to use the tenants email to send them a report, we will never contact them independently.
Which Third Parties Is Inspecty Using?
We use third party software to enable us to serve our customers, automate work flow, improve our business and keep in contact. The third parties are below and the reason we use them.
Where And When Are You Getting This Information From?
Each time you opt-in on our website or inspection software you are agreeing to certain data being collected. This data is collected to perform a task, for example if you sign up to a newsletter you will give us your email and name so we can forward you an newsletter. You are able to unsubscribe from any group of emails via the unsubscribe link at the bottom of any email or in your users settings.
How Long Do You Keep My Personal Data?
We hold your personal data for as long as you are a subscriber to the Inspecty software, at any time you can delete your account and your personal data along with all other data will be deleted, this cannot be undone and a hard delete will take place at the end of your payment cycle.
If you have signed up to receive content from our site you can unsubscribe at any time and you will be taken off our list.
If you have signed up to a trial account and do not proceed to paid subscription we will delete your account 90 day after the trial period has expired, we will email you during this period to see if you’d like to upgrade or delete your account earlier.
Where Are You Storing My Data?
All data is stored in Amazon Web Servers (AWS), which is a secure cloud based platform. All data is housed in the UK and is maintained by a AWS certified manager. More information of Amazon security can be found in the security page.
I Have Further Questions & Queries, Who Do I Contact?
If you have any questions or queries please contact our Data Protection Officer Michael Kasar by email on firstname.lastname@example.org or by post at Apt 17738, Chynoweth House, Trevissome Park, Truro, TR48U. We are registered with the Information Commissioners Office – registration number ZA351549.
Further Inspecty reading:
– Terms, Conditions and other legal bits